Ballynahinch Youth FC
Minutes of Annual General Meeting
30 June 2012 9.30am Millbridge
Present : Paul Allison,Jim Majury,Robert Carlisle,Stephen Douglas,Hannah Majury,Alan Davis,Brian Steenson,Roz Steenson,Alan Perry
Paul Allison welcomed everyone to the meeting and asked for any apologies. The only apology received was from Gareth Steenson .
The Secretary’s Report was then presented by Jim Majury. He reported that it had been a busy year for the club and outlined the following activities which had been undertaken :
June 2011
Under 13 team entered Adam Cowdy Memorial Cup in Comber
Under 13 First Invitational 7 A Side Tournament organised at Millbridge—winners
Girls Dale Farm League – 2 teams entered U13,U11 —Under 13 winners
Co.Down Development Day—3 girls invited –Stacey,Abigail,Emily
Fun Day
August 2011
Under 10 squad entered NIBFA Festival at Mallusk
Girls –Larne Tournament – 2 teams U13 and U11 – U13 runners up, U11 undefeated
Girls Open Day at Mallusk in conjunction with IFA
Girls Presentation – Market House
September 2011
Leagues started – SBYL –U11, U13 and U16
Training moved to St Colmans
Futsal League Girls –6 weeks—2 teams U13 , U11 –U13 winners,U11 runners up
October 2011
Girls invited NI v Israel U17 – Seaview—mascots and played Lisburn Ladies at half time
December 2011
Donation to Clic Sargent £ 400
Christmas treat – members taken to Lisburn Distillery v Carrick Rangers game
Chumpions League game –to be annual event –coaches v parents – coaches won
January 2012
First Kicks – 10 week programme for younger girls
Girls Knock Out Cup –2 teams U13 and U11 –U13 winners, U11 runners up
February 2012
Fun Quiz – around 80 in attendance
April 2012
Under 13 team entered tournament in Southport—week end trip—won Fair Team Trophy
Girls Lisburn Tournament –2 teams U13 ,U11 – both teams won –U11 first trophy
Easter Ballot
Season finished for the teams in SBYL – U11 finished runners up and achieved promotion,Under 13 finished 8th in premier league and Under 16 had a credible season
May 2012
First ever Car Boot sale
Attended Newtownstewart Football Festival in Scotland—party of approx. 70 players/parents
Girls League started—2 teams U13 and U15
Other activities ;
Coach Education
Alan Perry completed Level 1
Hannah Majury progressing through Level 3
Coaches attended courses on –tactical play,fitness,conditioning,goalkeeping
Child Protection Course
Defibrilator Training
Womens Consultation Event + Well Being Conference
UEFA Forum Trip –Hannah Majury Switzerland
Players
Co Down Excellence Programme –7 girls
IFA Player Development U10 -2 players
Also,
Social Club Secretary appointed—Roz Steenson
Club site rebranded—superb work by Gerry Kinnear
Down High School initiative—Girls coaching by Hannah Majury—won NI Cup
Sponsors in last year – Be Right Kitchens and Mace—kits for girls
The adoption of the report was proposed by Paul Allison and seconded by Brian Steenson
The Treasurer’s Report was then delivered by Robert Carlisle.
He reported that our account balance at 31 May 2012 stands at £ 3191.09. However there is an outstanding amount of £ 500 due to the players of Under 13 team in respect of the match they did not attend on their Southport tour. This money will be spent on a go kart evening for the squad. This leaves a balance of approximately £ 2600. He also stressed the importance of collecting dues at training as costs are increasing each year. He then gave examples of some of the main expenditure items over the past year :
Pitches £ 900
Hire of St Colmans £ 2000
Referees £ 15 per game – 3 teams on Saturday £ 45
Equipment Purchased £ 419 nets
£ 367 balls
Trophies £ £874 –presentaion nights,7 a side tournament
Presentation Night £ 800 members subsidy for meal
Insurance/NIBFA Fees £ 218
Girls Bond £ 125
Coach education £ 110
Child Protection Course £ 180
Cost of Defibrillator £ 375
Donation St Colmans Defibrillator 3 50
Clic Sargent Donation £ 400
Entrance Fees £ 185
League Fees 2012/13 £ 330
Money In Easter Ballot £ 900, Fun Quiz £ 300
The adoption of the report was proposed by Alan Davis and seconded by Paul Allison
Paul Allison then declared all positions for the incoming year open.
Election of Office Bearers
Paul Allison advised that all the existing members were prepared to stand for re-election and
proposed that the existing office bearers and committee be re-elected in block. This was seconded by Stephen Douglas and all were re-elected
Jim Majury proposed the following amendments to the Constitution to bring it up to date :
The Club Committee shall consist of the following Club Officers : Chairperson,Vice Chairperson,Treasurer,Secretary, plus up to 9 other members elected at the Annual General Meeting
The quorum for the transaction of business of the Club Committee shall be 7
The quorum for a General Meeting shall be 7
The following to be added to the Constitution ;
Before being eligible to serve on the Club Committee or hold a position on the Club Committee the proposed member must be a member of the Club for a minimum of 3 consecutive years in the period preceding the proposed election.
Robert Carlisle proposed the adoption of the amendments and Paul Allison seconded the proposal.
Any Other Business
Roz Steenson asked if we had an alternative date for the Fun Day. Agreed a provisional date of Friday 31 August 6pm to 9pm. This will be confirmed at the start of August.
It was agreed that the Membership Fee must be paid by 31 August 2012. Failure will result in the player not being able to take part in training/playing or any other activity of the club due to insurance implications.
It was also agreed that any player joining the club after 31 January 2013 will only pay training dues. A membership fee will not be collected.
It was also agreed that an attendance register be maintained for each team noting players at training and confirmation dues paid.
Jim Majury
Secretary
01 July 2012
